Finance and Admin Officer Jobs Available

Posted date
30th September 2022
Last date to apply
5th October 2022

Country
Pakistan
Locations
Lahore

Category
Finance

Position: Finance & Admin Officer

Search for Justice is a Non-Government Organization working with a commitment to protect children from violence, abuse, exploitation, and harmful practices.

Search for Justice is looking to hire a competent individual for working with us as a “Finance & Admin Officer”. This position is responsible for efficiently managing the finance and administrative related matters of the Project.

Location: Lahore

Job Description:

Job Responsibility- 1

(Finance)

Preparation of vouchers (JVs, BPVs, CPVs) for the organizational expenses on a daily basis
Responsible for daily transactions and bookkeeping
Preparation of monthly bank reconciliation
Management of project funds in accordance with donor policies and guidelines
Ensure timely payments to vendors against goods or services
To generate meaningful reports for review and analysis of management on a regular basis
To support compliance with mandatory requirements of the Government of Pakistan and project regulations, as applicable
To maintain proper auditable documentation for ensuring compliance with the required policies
Deposit taxes regularly being deducted on staff salaries, and payments for goods and services in accordance with income tax laws.
Submission of bi-annual/ annual tax deduction statement to FBR through IRIS
To facilitate Annual Organizational External Audit (mandatory) and Project Audit as per the requirement of the concerned funding organization (if required)
Provide documentation required by auditors/ donors in a timely manner and resolved their queries
Liaise with program team regarding close out to ensure that all payables and receivables have been recorded effectively




Job Responsibility-2

(Administration)

To manage day-to-daytravel activities of the Head office and keep an overwatch on the provision of the office equipment, stationery, and supplies for smooth running.
To maintain the and update current and accurate inventory of Project/ Office equipment.
To manage travels, transport, and accommodation for the staff traveling to other cities for organizational work.
To manage cash for the purchasing of petty items
Coordination with Hotels, Vendors, service providers for obtaining quotations/ proposals and finalization of signing of agreements with them
To ensure that procurement is made in a transparent manner following the organizational Procurement Policy
Manage repair and maintenance of office premises, equipment, etc.
Timely payment of office rent, Utility bills, etc
Responsible for maintaining the discipline of the administrative staff working under him/her.
Supervise project vehicles and issue instructions to drivers and others for the performance of their duties.
Ensure that the vehicle logbook is properly maintained by the driver
Make arrangement for office meetings and ensures that electrical appliances, multi-media, and printer are in proper working condition

Working Conditions

It is a full-time job and the position is located at Lahore. The job shall likewise involve late sittings and working on weekends/holidays where required by the circumstances.

Qualification& experience

MBA/ M.com/ or equivalent qualification with at least 3 years of relevant experience or B.com with 5 years of relevant experience.

Skills

Proven experience to manage the organizational financial system independently, preferably in an NGO
Negotiation, Communication, interpersonal, IT, time, and stress management
Experience in preparing the project budgets
Having experience with procurements
Ability to deal with administrative matters
Must be proficient in computerized accounting software “Peachtree”

Equal Opportunity

Search for Justice is an equal opportunity employer so women, Persons with Disability and transgenders are encouraged to apply
Child Safeguarding & Prevention from Sexual Exploitation and Abuse
Search for Justice has a zero-tolerance policy on sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. Search for Justice also adheres to a comprehensive child safeguarding policy and Protection from Sexual Exploitation and Abuse Policy. The selected candidate (s) will, therefore, undergo reference and background checks, and will be expected to adhere to these standards and principles.

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How to apply

Candidates having the required skills and experience can send their latest CVs and a cover letter at the following e-mail ID;
[email protected]
By or before 5th October 2022
Only shortlisted persons will be called for tests and interviews